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  • Writer's pictureJeanette Schenk

Say "I Do" to Planning Ahead: Securing Your Dream Vendors for a Pacific Northwest Wedding

Updated: Jan 11

Booking your favorite vendors for a wedding is a crucial aspect of the planning process, and timing is key to securing the professionals you truly want. Consider some of these suggestions to get you started on figuring out your best timeline. Let's do this!


A wedding and vendor dream team checklist

From the desk of Jeanette Schenk, owner of Shortcake Photo LLC and Hammie The Photo Booth


START EARLY & SECURE YOUR "MUST HAVES"

If you're planning a wedding during peak wedding season (In Oregon and Washington, that's mid June through September), book your favorite venue and vendors as early as possible. Most couples secure their venue first, but, if you are like some of my clients, you may want to consider putting those "must have" vendors at the top of your list. Popular vendors often get booked well in advance! I've actually had couples build their weddings around us - securing what was most important to them first, then building out the details from there.


A wedding planner book

PRIORITY LIST

Identify your top priority vendors, such as the venue, photographer, photo booth and entertainment. Focus on securing these first, as they tend to have limited availability.


BE OPEN TO RECOMMENDATIONS

If your dream vendor or venue is unavailable, ask for recommendations. Other professionals in the industry may suggest someone equally talented and reliable. Recently married family members and friends are also a good source for suggestions.


Locally grown flowers for groomsmen boutonnieres

RESEARCH

Before signing any contracts, make sure you've done your research. Read reviews and testimonials to ensure they align with your expectaions. Ask some of your potential vendors or venues for their list of preferred vendors - afterall, they're in the biz and have worked side-by-side with lots of wedding professionals.


FLEXIBLE DATES

Be flexible with your wedding date if possible. This can increase your chances of securing your preferred vendors, especially if they have limited availability.


Two women meeting and going over wedding plans

CLEAR COMMUNICATION

Clearly communicate your expectations, budget constraints, and any specific details you have in mind. You should expect your vendors / venue to do the same so that there are no misunderstandings later on.


MEET IN PERSON or VIRTUALLY

Schedule meetings with potential vendors to discuss your vision, ask questions, and ensure you have good chemistry. This personal connection can strengthen your relationship and make vendors more willing to accomodate your needs. And, they may even surprise you with a little "bonus" to make your day extra special!


Married couple standing outside a vintage trailer
Bride and groom holding custom photo props

JUST "MEOW-ied": After getting to know Asa & Dana, I surprised them with photo props that looked like their furry and feathered friends, "Betty-The-White-Persian," "Taco," and their green bird, "Pickles" (not pictured). The look of excitement on their faces when they saw the tailored props for the first time was priceless! They were sooo excited!


SIGN CONTRACTS PROMPTLY

Once you've decided on a vendor, sign the contract and pay the required deposit ASAP. This officially secure their services for your wedding day.


A thumbs up



Blank wedding invitations with yellow envlope and ribbon


Remember, communication and timing are crucial. Be proactive in your planning, and act swiftly to secure your dream team of vendors for your wedding day.


Getting married in Oregon or Washington? Please consider one of our photo booths!






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